Imagine enjoying the fun and exciting parts of wedding planning and leaving the tedious organization and not-so-fun details to a Professional Coordination Team. A reliable and organized, budget conscious, team of experts who you can trust to handle all the mundane tasks and hundreds of little details to ensure that NOTHING falls through the cracks. You thought you could do it all, but now that you’ve realized how much time and work is really involved in planning the event of a lifetime ... you’re ready to take the stress and overwhelm of handling the entire wedding process on your own, off your shoulders. You want to start enjoying your engagement a little more and just deal with the “fun” aspects of planning. Our Partial Coordination Package offers you just that. We know how much work is involved in wedding planning, and so do you, because if you are looking at this package, you have already started planning away - but are now ready to hand over all your plans to a professional, you’re looking for someone who can take over and make sure all the little details are covered. We understand how hard it is to plan a wedding, run a household, and have a full time job. Planning a wedding is a full time job! It is our full time job, and we devote 100% of our time to ensuring your day is orchestrated flawlessly. With our Partial Coordination Package you can hand over all of your hard work and let us take over. You have a full team of wedding experts working behind you together to orchestrate the wedding of your dreams and an event of a lifetime. There are no more to-do lists for you to handle on your lunch break, phone calls to make, or budgets to handle. Yes, this could be you!
So what now? Is this really an option? Of course it is. Is it worth the money? This is completely a personal decision - What is letting go of the stress, worry and paperwork and putting your trust in a Professional Coordination Team worth to you? It is our promise that when you hire us for our Partial Coordination Package, you really do get everything you paid for and more. But more importantly, you get to really HAVE FUN with the rest of the Planning Process and let go of all of the Stress and Worry, AND have the Wedding of your Dreams. We understand that this is a really special time in ones life that only comes around once and with this package, we allow you to really enjoy it!
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The Barbie & Ken Partial Coordination
Ideal Bride & Groom:
This package is for couples who have started the planning process and have at least half of their vendors already secured. You might be overwhelmed by how big of a process planning a wedding really is or you just might be unsure as to how to pull it all together. Or sometimes life just happens, you get a big promotion at work and all of sudden all your free time that was originally dedicated to planning your big day is now spent at the office.
e step in half way through the planning process and take all of your information go through and organize it. We complete all the bookings of any remaining vendors (up to four). We assist with things such as managing the remainder of your budget, refinement of the couple’s itinerary and timeline, task list development of duties to be completed for the wedding, event layout and seating chart and more.
✓ A Complimentary Consultation with the Couple
Meet with the bride & groom, get to know you a bit and hear more about your vision for your wedding.
✓ Assistance with personalized selection and booking of up to four vendors
You may choose from :: floral, stylist, officiant, cake, designer, entertainment, musicians, DJ, sound system, party rentals, specialty linens, catering, bar, photographer, videographer, hair and makeup, wedding attire, favors, graphic designer, limo, transportation, etc. Serve as a liaison between you and all of your Hawaii wedding vendors, maintaining all contact & coordinating all details.
✓ Serve as a liaison between you and all your vendors
Including those you have already booked. We take over and maintain all contact and coordination of details with vendors. Just waiting for a response from the vendors can be frustrating, we’ll be the ones to call, email, “bug” the vendors, saving you lots of precious time and frustration.
✓ Contract Review
We go over all your contracts with different vendors and make sure that you're getting everything you want and need for your special day. We make sure you've allotted enough time for each service, that you have enough of each rental item, that you are aware of the fine print.
✓ Organization of all wedding info
Basically you hand everything over to us that you have done so far and we go through and organize everything for you. We also send you simple "homework assignments" to help you organize details you may have missed.
✓ Setup and assist with creation of little extras, including DIY projects & personalized touches
You can save a ton by incorporating DIY projects into your wedding. We can advise you of the best places to get different materials and items for the DIY projects and you can employ your bridal party to lend a hand in making these “from the heart” handcrafted projects.
✓ Organization of Sign-In Table
We will instruct your Sign-In Table helpers on how to properly receive your guests. They will be equipped with the proper guest list and seating chart. They will be instructed on how to secure your wedding cards and gifts.
✓ Event Layout and Seating Assistance
We will help create a spacial layout built to scale, customized to your wedding to ensure proper circulation and to maximize your venue space. A copy of this layout will be distributed to all your vendors.
✓ Refinement of Timeline & Itinerary
You'll create a general timeline, starting from the moment you wake up until the moment you retire to your honeymoon suite. You'll jot down everything you want on your special day from the bouquet toss and first dance to any ethnic traditions, etc. We'll look it over, add in all vendor details and advise you as to how to make everything flow smoothly and seamlessly.
✓ Choreography of Ceremony - with bridal party & music cues
You choose the music you'd like to play during the main events of your day, from the song you walk down the aisle to to your first dance. We make sure the DJ plays the music at the precise moment, the cues are in place to make the most of all song selections and the moments they are supposed to capture.
✓ In-depth Timeline Assistance and Review
We put everything together on a master timeline. Every single what, where, when and how for the bride and groom, vendors and coordinators will be scheduled down to the minute for precision, all music cues for DJ, notes and speech for Emcee, list of speech givers, order of procession, instructions for the entire vendor list and bridal party will be spelled out. We distribute this timeline to all vendors, venue, speech givers, and anyone else who needs to be "in the know".
MC Speech Review
We'll meet with your MC in advance to go over the reception timeline and his/her speech to ensure that everything runs smoothly and to eliminate any awkward moments on the day of.
✓ Monthly Calendar, Check List
We have created an "Ultimate Wedding Checklist" for all our brides which outlines exactly what you should be working on in the months leading up to your big day. This list includes everything from booking your venue in month 12 to stretching out your shoes in month 2. It also outlines what we will be doing for you and what you can expect from us month by month. Along the way you will also be given a few simple "homework" assignments that help us organize your wedding details. You'll be given plenty of time to complete these tasks and we have it organized in a way that makes it fun and easy to complete.
✓ Contact Friends and Family involved with the Wedding
We will your bridal party, friends and family lending a hand with the wedding through email or over the phone to ensure that everyone involved is in the loop and has the proper information on what time to arrive, where to meet, etc.
✓ Final Walk Through of Ceremony & Reception Sites
Make sure all the "i"s are dotted and the "t"s are crossed, we run through the entire site and make sure everything is in place. All the vendors are clear about what they will be setting up, where they will park and enter, if they have to bring any special equipment, etc.
✓ Rehearsal Management
Anywhere from a week prior to the night before you say your I dos, we meet with the couple and their bridal party and anyone else who plays a major part in the ceremony. We run through the procession a few times until everyone is comfortable and knows where they need to be and when. You do not need to pay your officiant an extra fee to be here to do this, we will handle it for you.
✓ Set Up and Break Down of Ceremony and Reception
We are the first ones to arrive and the last to leave. We endure that everything is set up - centerpieces, guest favors, all decor items, signs, etc. We also direct all vendors on where to go and what to do.
✓ Unlimited Wedding Day Management
You will have TWO Professional Wedding Coordinators and Event Designers on site at all times. We are there from the beginning until the very end of the day to ensure everything runs smoothly.
✓ Assistance with distributing final payments and gratuities to all vendors
Any payments due on the day of the wedding we can distribute to the proper recipients, along with any gratuities you'd like to hand out. You hand over these payments in form of a check, preferaly when we meet for the rehearsal, so that this is one less thing you need to worry about on the day of.
✓ Insured delivery and return of rental items
We are on-site to receive your rental items, make sure the right items are dropped off and ensure that everything is where it needs to be for pick up.
✓ Bridal Emergency Kit
We have a suitcase filled with items in case of emergency. Say your bustle breaks (we can sew it on site), or your bridesmaid suddenly gets her period (no problem), or the florist forgets extra pins for the boutonnieres (we got this!), or maybe the DJ forgot his extension cord ... We've got you covered!
✓ 1 Add’l In-Person (or over the phone if off island) meeting before the wedding to go over all details
So much goes into planning your wedding, once we've received all your wedding information - contracts, balances, ideas, timelines etc., we'll schedule an in-depth meeting to go through all of your wedding information - contracts, balances, ideas, timelines, layout, etc.
✓ Unlimited phone and email correspondence
Whenever you're unsure of something or have a question, feel free to contact us with your concerns. E-mail is best and we always try to get back to you within a day or so.
✓ And Much More!