timeline worksheets

This is the longest of all worksheets, but like the Friends and Family worksheet, it is also broken down into several parts. Please be sure to complete each section to the best of your ability. If you're not sure about certain questions, don't worry, we'll help you fill in the blanks. 


REHEARSAL NOTES:

  • Please confirm your proposed Rehearsal date with Best Day Ever to make sure there are no conflicting schedules at least 2 months prior to your wedding date. We will try out best to work around the scheduled Rehearsal date in the even that it was not reserved in our calendar.

  • We ask that all participants of the Rehearsal arrive no later than 30 minutes prior to the start of the Rehearsal. 

  • One hour is allotted for the Rehearsal. Should we run into overtime due to participants arriving late, additional fees will apply. Please refer to your service contract regarding timeliness and overtime fees.

Photo by Best Day Ever

Photo by Best Day Ever


GETTING READY NOTES:

  • Make sure dresses are wrinkle free. If anything needs to be pressed or steamed, this is done no later than the night before the wedding. The Wedding Planner is not responsible for steaming dresses the day of.

  • For the gents, make sure to take inventory of your suits. Check to see that you have everything, i.e. coat jacket, collared shirt, belt, pocket square, tie, socks, shoes, cuff links, etc. 

  • In the Bride's suite/getting ready room, please be sure to have all details to be photographed placed in one area of the room. Such items include wedding rings/bands, bride's jewelry, wedding shoes, print work (invitations, programs), etc.

  • For hair and makeup, ladies should come with dry, clean hair and clean face, light moisturizer if needed. Hair should be washed the night before at the latest and must be completely dry the morning of. If you must wash your hair the night before, do not use conditioner. Additional fees will apply if the stylist has to blow dry someone's hair. This will also cause a delay while getting ready. 

  • Please keep getting ready areas tidy and neat for photography & videography.

  • Make sure to have plenty of water and keep hydrated throughout the day.

  • Make sure to have breakfast, lunch, plenty of snacks to munch on while getting ready. 

Photo by Nick Pugay Photography

Photo by Nick Pugay Photography

Photo by Nick Pugay

Photo by Nick Pugay


to be filled out by the Bride.

Photo by Ashley Goodwin Photography

Photo by Ashley Goodwin Photography

Photo by Sean Marrs

Photo by Sean Marrs

Photo by Kpix Photography

Photo by Kpix Photography


Photo by Best Day Ever

Photo by Best Day Ever

Photo by Ashley Goodwin Photography

Photo by Ashley Goodwin Photography


Family portraits typically take place right after the ceremony, mainly because everyone is still gathered and are within the same area. From the Family Portraits Worksheet, Best Day Ever will create a shot list so that we may assist the Photographer by calling out the names for each photo. Family members should be given notice ahead of time that they will be taking Family Portraits immediately following the Ceremony so that they don't wonder off.

Photo by Kris Labang Photography

Photo by Kris Labang Photography


COCKTAIL HOUR NOTES:

Cocktail Hour is more than just drinks and appetizers, there are a lot of working parts to this “golden hour”. While guests are in fact enjoying drinks and food, the bride and groom are off taking pictures, vendors are continuing and finishing up their setup, and guests are checking in at the sign-in table. Typically, Cocktail Hour is just an hour, but it may be advisable to lengthen it for the following reasons:

  • You have a large guest list, which may require more time for check in.
  • You plan to take sunset photos and depending on the actual time of sunset, you may want to delay the reception start time.
  • You plan to have a receiving line, which can take a bit of time. 

Whatever the case may be, we will definitely help you tackle the daunting task of fine tuning your timeline.

Photo by What A Day Photography

Photo by What A Day Photography

Photo by What A Day Photography

Photo by What A Day Photography


 
Photo by Shannon Sasaki Photography

Photo by Shannon Sasaki Photography

Photo by Kpix Photography

Photo by Kpix Photography

Photo by Ashley Goodwin Photography

Photo by Ashley Goodwin Photography

Photo by Best Day Ever

Photo by Best Day Ever