full-coordination
sarah-dave

You’ve been dreaming about your wedding day - lets be honest... since you were like five.  You know exactly what you want it to look like and feel like.  You are sure this will be the most amazing day of your life.  But you didn’t realize how much time and work was involved in planning what will probably be the biggest event of your life.  What if I told you - you could have your DREAM Wedding and have a ton of fun planning it? Full coordination with Zero Stress & no unnecessary arguments with your soon-to-be husband or mother about wedding details. In fact, instead your just completely enjoying your engagement and having fun picking out florals and dresses and creating specialty one of a kind bride and groom cocktails. You have a full team of wedding experts working behind you together to orchestrate the wedding of your dreams and an event of a lifetime.There are no to-do lists for you to handle today or worrying about a million details. If you are reading this - you are probably secretly wishing - this could be you. 

So what now? Is this really an option?  Of course it is.  It’s up to you to decide if it is really worth it for you - or not.  We are not in the business of making a pretty penny off of you - with our Full Coordination package you really do get everything you paid for and more.  But more importantly,you have the wedding of your Dreams and you get to enjoy EVERY minute of the entire process.   Maybe you just don’t have enough time to plan the event of a lifetime or maybe you just feel more comfortable having a professional handle your big day and you really just want to enjoy your engagement.  Or, perhaps you started to plan your wedding but got a bit overwhelmed with all the details...  Whatever the case may be, we’re here to help.  After all, the entire process goes by so quickly - don’t you want to enjoy it? 

Ready to get started? Make sure you have read the “Brides Interview with Best Day Ever” and have checked out our Testimonial page ...   

Then, just CLICK HERE to schedule a Complimentary Consultation today!

Want to see more details on the Full Coordination Package? 
No problem ~ Just scroll down for all the details. 



The Romeo & Juliet Full Coordination package  Ideal Bride & Groom and Package Details: 

The Romeo & Juliet Full Coordination package 
Ideal Bride & Groom and Package Details: 

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This package is for couples who want to really enjoy their engagement.  Maybe you hold a full time job and have a ton of other real-life events to attend to and just don't have enough time to plan such a big and important event OR perhaps you would just feel a lot more comfortable having a professional handle your big day.  Perhaps you started to plan your wedding, but got overwhelmed with all that is involved.  We totally understand!  After all, we all know that any large-scale event, whether it is a charity event, or a corporate event, has a professional planner overseeing it - So, why would a wedding be any different?  Whatever the case may be, we are here to help with everything. From the moment we meet for our complimentary sit-down, we begin collecting ideas and inspiration for your special day. We find out what your ideas, your hopes, and budget are and then work off of that to come up with detailed solutions that best fit you as a couple. We go through our database of the best Hawaii Wedding vendors - one which we think will best fit your style, needs, and budget and recommend the top selections. This eliminates countless hours of your own time researching and contacting vendors. We assist you with finding your venue, officiant, florist, DJ, caterer, bartender, hair & makeup stylist, photographer, ...just to name a few. AND ~ we often get special discounts with vendors that we pass on to you:)  

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In addition to coordinating vendors, we come up with and execute a full design based on your ideas. We assist by taking your vision on style, colors, and theme and pull all of it together to create the best possible visual experience for your dream Hawaii Wedding. We come up with look sheets and samples based on your theme and you decide which direction we go in. We follow through with the organization and execution of all design ideas. We have a professional graphic and event designer at your beck and call. Discounted rates are available for design work. Just a side note, most wedding coordination companies do not include event design or graphic design.

Another service included with Full Coordination is Timeline Development. We take your ideas of how you’d like your wedding to flow and create a customized itinerary of your entire day, from the moment you wake up until the very end when everything shuts down. We fill in every detail from where the bride gets ready, to when the cake arrives, to who’s the next person giving a toast, to surprises given by the groom for the bride, everything. We make sure everything and everyone is where they need to be and when they need to be there. Every little detail that goes into making your wedding day the best ever is thought out and written into this timeline down to the minute. This may seem a little obsessive but we are overly thorough to ensure that everything flows seamlessly. We can throw in ideas of how to add “life” to your reception to keeps guests entertained and happy. We have seen many weddings and know first hand how important a good timeline is to ensuring an amazing day. With each of our clients, the most important thing to us is that first, the bride and groom have their best day ever, and second, that their guests have just as wonderful of a time. Along with creating a customized timeline, we work closely with your master of ceremony ahead of time to go over their speeches and help them make adjustments if necessary so that there is a nice flow to the reception and no awkward moments. We do our best to ensure that your Emcee(s) are prepared and create a good impression for you and your guests.

A important element, but often forgotten about, is Event Layout. We compose a plan that is most ideal for your wedding, making sure that the flow of spaces is just right, that you and your guests are not cramped together or so spaced out that everyone feels disconnected. A detailed event layout is designed to scale. We create seating charts, for both the ceremony and reception. All you have to do as a couple is to fill in your guests accordingly.

Just before your big day, we help coordinate the rehearsal, so that everyone involved in the ceremony knows where they need to be. We follow up with your bridesmaids, groomsmen, toasters, speech-givers, deejays, prayer-givers, parents of the flower girl and ring bearer, etc..and let them know exactly what to expect that day, where to go, and how they fit into the timeline.

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Your big day has finally arrived and you feel FABULOUS!   And, What is there left to do? Nothing, absolutely nothing. As the bride and groom, all you’re expected to do is show up, get married, and have fun... enjoying the Hawaii Wedding of your dreams!  While you sit back, relax and enjoy your day, we continue to make sure everything goes according to plan. We strive to be proactive and tie up any loose ends before they become a problem. Nothing is ever perfect, but we try our best to resolve any issue that may come up. If there’s a problem, we fix it. We are there from the start to the very end that day. We visit with the bride and groom in the morning to check up on any concerns. We are there for the set up of the ceremony and reception spaces - guest tables, florals, settings, table numbers, name-tag, centerpieces, decorations, etc. We coordinate the various vendors. Even before your wedding day, all of your vendors would already have the information they need to perform their services top notch. They’ll have the event layout, timeline, song selections, portrait list, any special instructions and notes. Everyone is in the loop of how your day will go come about.

Essentially we do all the work, with a few minor exceptions, i.e. writing vows. We present you with the best options and you make the decisions. Your involvement with the planning process will be more along the lines of “Yes, I want those centerpieces, that invitation, and this venue...”. We keep you in the loop at all times with photos and progress reports, but you will never see the back-end work we do in an effort to keep things as simple as possible for you. We are always available if you have any questions or if you have any new big ideas. This package was created so that we do all the work and you get to enjoy the process and make all the fun decisions.



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 A Complimentary Consultation with the Couple, plus unlimited communication

We always do a complimentary initial consultation with each couple to get to know them and get a good feel for their vision.  As the date draws closer we will be in communication mostly through e-mail but we may also schedule phone or in-person meetings as needed.  There is always one BIG final detail meeting about a month prior to your wedding day to go over all final details. 


 Assistance with personalized selection and booking of all vendors    

You may choose from :: floral, stylist, officiant, cake, designer, entertainment, musicians, DJ, sound system, party rentals, specialty linens, catering, bar, photographer, videographer, hair and makeup, wedding attire, favors, graphic designer, limo, transportation, etc. Serve as a liaison between you and all of your Hawaii wedding vendors, maintaining all contact & coordinating all details.


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 Serve as a liaison between you and all your vendors     

Including those you have already booked. We take over and maintain all contact and coordination of details with vendors. Just waiting for a response from the vendors can be frustrating, we’ll be the ones to call, email, “bug” the vendors, saving you lots of precious time and frustration.

 

 Contract Review     
We go over all your contracts with different vendors and make sure that you're getting everything you want and need for your special day.  We make sure you've allotted enough time for each service, that you have enough of each rental item, that you are aware of the fine print.  

 

 Organization of all wedding info   

Basically you hand everything over to us that you have done so far and we go through and organize everything for you.  We also send you simple "homework assignments" to help you organize details you may have missed.

 

 Complete Budget Management, track payments, emailed updates    

Assist with creating a budget that lists all your different vendors and expenses. Budget management can reflect projected expenses, which you may not be aware of and give you a clear picture of where your money is going.

 

 Event Design Assistance   
As much or as little design assistance as you need.  Includes one complimentary design meeting, if requested, to discuss any and all design related ideas.   

 

 Creation of Pinterest Board, maintenance and design assistance     

If you already have a Pinterest Board we will follow you and help bring your ideas to life.  If you do not, we assist with creating a Pinterest Account, Pinterest Board for all your wedding ideas. We research and contribute ideas/pins to your wedding board to help create a unique look and feel for your special day.

 

 Setup and assist with creation of little extras, including DIY projects & personalized touches   

You can save a ton by incorporating DIY projects into your wedding. We can advise you of the best places to get different materials and items for the DIY projects and you can employ your bridal party to lend a hand in making these “from the heart” handcrafted projects.

 

 Creation of Wedding Website    

We assist you with creating a wedding website based on your theme and colors. Once we have set up the basics, we hand it over to you to monitor and upkeep.

 

 Assistance with invitations, stationery and other print work     

Based on your style and budget, we’ll recommend different stationery sets for your all your wedding needs, including but not limited to save the dates, invitations, RSVP cards, thank you cards.

 

 RSVP Organization and Handling   

Once all RSVPs are collected we can put into spreadsheet and organize by last name, includes addresses, # of guests, food choices, etc. Option to have RSVP’s send directly to BDE for Full Coordination Packages only.

 

 Organization of Sign-In Table    

We will instruct your Sign-In Table helpers on how to properly receive your guests. They will be equipped with the proper guest list and seating chart. They will be instructed on how to secure your wedding cards and gifts.

 

 Event Layout and Seating Assistance    
We will help create a spacial layout built to scale, customized to your wedding to ensure proper circulation and to maximize your venue space.  A copy of this layout will be distributed to all your vendors.  

Sample Best Day Ever Event Layout with Decor Notes * Please note, each venue is different, we will create a detailed site plan to scale to fit your details and needs. 

Sample Best Day Ever Event Layout with Decor Notes
* Please note, each venue is different, we will create a detailed site plan to scale to fit your details and needs. 

 Refinement of Timeline & Itinerary

You'll create a general timeline, starting from the moment you wake up until the moment you retire to your honeymoon suite. You'll jot down everything you want on your special day from the bouquet toss and first dance to any ethnic traditions, etc.  We'll look it over, add in all vendor details and advise you as to how to make everything flow smoothly and seamlessly.  

 

 Choreography of Ceremony - with bridal party & music cues    
You choose the music you'd like to play during the main events of your day, from the song you walk down the aisle to to your first dance.  We make sure the DJ plays the music at the precise moment, the cues are in place to make the most of all song selections and the moments they are supposed to capture. 

 

 In-depth Timeline Assistance and Review
We put everything together on a master timeline.  Every single what, where, when and how for the bride and groom, vendors and coordinators will be scheduled down to the minute for precision, all music cues for DJ, notes and speech for Emcee, list of speech givers, order of procession, instructions for the entire vendor list and bridal party will be spelled out.  We distribute this timeline to all vendors, venue, speech givers, and anyone else who needs to be "in the know". 

* Please note, this sample only shows the first page of the timeline, most of our timelines are between 2 and 7 pages long. 

* Please note, this sample only shows the first page of the timeline, most of our timelines are between 2 and 7 pages long. 

 MC Speech Review     

We'll meet with your MC in advance to go over the reception timeline and his/her speech to ensure that everything runs smoothly and to eliminate any awkward moments on the day of. 

 

 Monthly Calendar, Check List 
We have created an "Ultimate Wedding Checklist" for all our brides which outlines exactly what you should be working on in the months leading up to your big day.  This list includes everything from booking your venue in month 12 to stretching out your shoes in month 2.  It also outlines what we will be doing for you and what you can expect from us month by month.  Along the way you will also be given a few simple "homework" assignments that help us organize your wedding details.  You'll be given plenty of time to complete these tasks and we have it organized in a way that makes it fun and easy to complete. 

 

 Contact Friends and Family involved with the Wedding    

We will your bridal party, friends and family lending a hand with the wedding through email or over the phone to ensure that everyone involved is in the loop and has the proper information on what time to arrive, where to meet, etc.
 

 Creation of Guest Amenities   
Assist with creating gift baskets or giveaways for out of town guests or any other special guests you'd like to recognize. 

 

 Final Walk Through of Ceremony & Reception Sites
Make sure all the "i"s are dotted and the "t"s are crossed, we run through the entire site and make sure everything is in place.  All the vendors are clear about what they will be setting up, where they will park and enter, if they have to bring any special equipment, etc. 

 

 Rehearsal Management
Anywhere from a week prior to the night before you say your I dos, we meet with the couple and their bridal party and anyone else who plays a major part in the ceremony.  We run through the procession a few times until everyone is comfortable and knows where they need to be and when.  You do not need to pay your officiant an extra fee to be here to do this, we will handle it for you. 

 

 Set Up and Break Down of Ceremony and Reception       
We are the first ones to arrive and the last to leave.  We endure that everything is set up - centerpieces, guest favors, all decor items, signs, etc.  We also direct all vendors on where to go and what to do.

 

 Unlimited Wedding Day Management
You will have TWO Professional Wedding Coordinators and Event Designers on site at all times.  We are there from the beginning until the very end of the day to ensure everything runs smoothly. 

 

 Assistance with distributing final payments and gratuities to all vendors     
Any payments due on the day of the wedding we can distribute to the proper recipients, along with any gratuities you'd like to hand out.  You hand over these payments in form of a check, preferaly when we meet for the rehearsal, so that this is one less thing you need to worry about on the day of.  

 

 Insured delivery and return of rental items      

We are on-site to receive your rental items, make sure the right items are dropped off and ensure that everything is where it needs to be for pick up.  

 

 Bridal Emergency Kit  
We have a suitcase filled with items in case of emergency.  Say your bustle breaks (we can sew it on site), or your bridesmaid suddenly gets her period (no problem), or the florist forgets extra pins for the boutonnieres (we got this!), or maybe the DJ forgot his extension cord ... We've got you covered!

 

 3 Add’l In-Person (or over the phone if off island) meeting before the wedding to go over all details       
So much goes into planning your wedding, once we've received all your wedding information - contracts, balances, ideas, timelines etc. we'll schedule an in-depth meeting to go through everything.  This final meeting is usually held about a month or so prior to your wedding day.  Two additional in person meetings may be scheduled to go over misc. details, as needed. 

 

 Unlimited phone and email correspondence      
Whenever you're unsure of something or have a question, feel free to contact us with your concerns.  E-mail is best and we always try to get back to you within a day or so.   

 

 And Much More!